How to Host an Inclusive LGBTQ+ Event or Party
- Prideloop
- Jul 7
- 3 min read
Throwing a party is fun. Throwing an inclusive party? Even better. Whether you’re planning a birthday, Pride event, wedding, baby shower, or casual get-together, making sure LGBTQ+ guests feel welcome isn’t just nice; it’s essential.
Here’s your ultimate 2025 guide for hosting an LGBTQ+-friendly event that’s safe, affirming, and unforgettable.
1️⃣ Make Inclusivity a Core Value, Not Just a Theme
✅ Don’t make “being LGBTQ+” the theme in a tokenizing way (unless it's, say, a Pride celebration people want that vibe).
✅ Instead, embed inclusivity throughout your event planning:
Use gender-neutral language in invites (for example, “Hey friends” instead of “Hey guys/girls”)
Avoid assumptions about partners or pronouns
Celebrate everyone’s identities organically
✅ Pro tip: Ask guests their pronouns on RSVP forms or in casual convos, but never demand them.
2️⃣ Create a Safe, Welcoming Space
🛑 LGBTQ+ folks often worry: “Will I be safe here?” Remove that doubt.
Vet your venue. Is it known to be LGBTQ+ friendly?
Display Pride symbols subtly or boldly with flags, stickers, or table decor
Post clear house rules about respect and no discrimination
Offer a chill-out area for neurodiverse or introverted guests
✅ Bonus: Train staff or volunteers on pronouns and respectful interactions.
3️⃣ Use Inclusive Language Everywhere
✨ Invitations:
Use “partner/guest” instead of “husband/wife/boyfriend/girlfriend”
Avoid gendered dress codes (for example, “wear something fabulous” instead of “suits/dresses”)
✨ During the event:
Introduce people with their pronouns if they’ve shared them
Normalize sharing yours (for example, “Hi, I’m Taylor, I use they/them”)
✅ Example wording for invites:
“We can’t wait to celebrate with all our incredible friends. All identities, all expressions - come as your fullest self.”
4️⃣ Plan Activities with Everyone in Mind
✅ Avoid hyper-gendered games or assumptions.
✅ Offer mixed, all-gender, or non-competitive activities.
✅ Ideas include:
Open mic or karaoke
Inclusive dancing
Collaborative art walls
Story circles or panels
✅ If you're doing games, make them accessible for all body types and abilities.
5️⃣ Make Food and Drinks Inclusive
🍴 Don’t assume everyone drinks alcohol.
✅ Offer creative mocktails and non-alcoholic options.
✅ Label food clearly for allergies and dietary needs:
Vegan, halal, kosher, gluten-free, nut-free
Consider inclusive caterers who support LGBTQ+ causes
✅ Bonus points: Source from queer-owned businesses or highlight local LGBTQ+ vendors.
6️⃣ Address Restrooms and Accessibility
✅ Always offer all-gender restrooms if possible.
✅ Post clear signage.
✅ Ensure the space is accessible for:
Wheelchair users
People with sensory sensitivities (adjust lighting and noise levels)
✅ Provide quiet spaces or fidget-friendly zones if your crowd includes neurodivergent guests.
7️⃣ Invite Diverse Guests and Performers
✅ Book queer DJs, drag artists, musicians, or speakers.
✅ Celebrate intersectionality by including BIPOC, disabled, and neurodivergent queer talent.
✅ Spotlight LGBTQ+-owned businesses or charities.
✅ Remember: Representation matters and can transform an event from “fun” to “life-affirming.”
8️⃣ Handle Conflict with Care
✅ Have a plan if someone is disrespectful.
✅ Decide who will intervene and how.
✅ Communicate zero tolerance for harassment or bigotry.
✅ Example house rule:
“This is an inclusive space. Racism, transphobia, homophobia, ableism, and discrimination of any kind will not be tolerated.”
9️⃣ Make It Personal and Joyful
✅ Ask your LGBTQ+ friends what would make them feel seen.
✅ Celebrate shared traditions with Pride flags, queer music playlists, or chosen family toasts.
✅ Share personal stories or affirmations.
✅ Remember: The best inclusive events don’t feel forced. They just feel right.
Ready to plan your event?
Comment with your best inclusive party tips, or share this guide with someone planning theirs!
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